Posted: July 12th, 2022

RFP and Budget Assignment

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So far you have created a SWOT Analysis for sporting events, and have investigated the staffing needs for major sporting events.  Now it’s time to create a request for proposal, consider the budgetary requirements needed for a sporting event of your choosing. 

Sport event owners will specify bid procedures and timetables for the bid to host the event. Much of this is outlined in a request for proposal (RFP). The RFP outlines the event’s minimum requirements. The most often cited requirements for sporting events concern the venue. Organizations may have very specific requirements regarding the venue or venues to be used such as facility specifications, playing surface, spectator capacity, locker rooms, and amenities. Minimum requirements may also relate to dates, event staff and officials, and any fees or revenue guarantees.

Utilizing the RFP samples in the course materials for guidance, please create an RFP for a fictitious sporting event of your choice. 

You should include the following minimum requirements in your RFP:

  • About the Organization
  • Mission Event
  • Description
  • Economic/Community Benefits
  • Event Requirements
  • Facility Specifications
  • Host Community Requirements
  • Timeline for the Bid Process
  • Submission Deadline
  • Award Date

Additionally, include a proposed budget for the event. In addition to the budget information in the textbook, there are additional supplemental materials in the course materials All of these items may not be necessary in the budget for your event, so be sure to only include items pertinent to your event.

The budget should include, but not be limited to, the following:

  • Types of revenues and amounts
  • Types of expenses and amounts
  • Any other elements common to the type of event chosen.

Students are encouraged to research budgets before beginning the project.  Rather than re-inventing the wheel, students should research in person or through the Internet search for budgets from events of a similar size and capacity.

Paper Details: Through research, students should familiarize themselves with as many financial responsibilities of the organization as they can, including sources of revenue, typical expenses, employment practices and benefits packages, daily operating practices, financial planning practices, and more.

Paper should be two-to-three pages double-spaced in length utilizing proper APA style, with a cover page and reference page listing all sources.

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